NEW AGE HERITAGE COLLECTION PTY LTD (ABN 13 057 454 323) trading as HERITAGE HEALERS (the Company), aims to provide its customers with the best possible products and services.
We want our customers to have confidence that we afford personal information an appropriate level of privacy, consistent with the National Privacy Principles set out in the Privacy Act 1988 (Privacy Act) and with the Spam Act 2003 (Spam Act).
What is personal information?
Personal information is information in any recorded form that identifies an individual or from which an individual’s identity can reasonably be ascertained. Examples include an individual’s name, address, contact number and email address.
Why does the Company collect personal information?
The Company collects personal information for a range of purposes, including to:
- respond to customer queries about the products and services that we offer
- supply products and services
- process payment for products and services
- to coordinate delivery of your products and ensure that your products are delivered to your satisfaction
- to conduct surveys and promotional offers (eg. competitions, specials etc.)
The Company also uses the personal information that it collects to :
- maintain records for accounting and administration purposes
- provide customer support
- respond to customer complaints
- analyse customer needs and develop customer strategies
- meet legal and regulatory requirements
Customer Satisfaction Surveys and Direct Marketing
From time to time, the Company surveys its customers on a range of issues, including product satisfaction and the quality of our service. These surveys help us to improve our products and services and tailor the way that we do business with you. If you do not wish to participate in these surveys, please let us know (our details are provided at the end of this policy).
If you consent, the Company may also use your personal information to send you information about our products and services, and associated products and services, including special promotional offers. You can let us know at any time if you no longer wish to be contacted for these purposes, by contacting the Company (our details are provided at the end of this policy). Your consent will be deemed if you do not opt out when we offer you the opportunity to do so, and will remain current until you advise us otherwise.
How might we contact you?
We may contact you in a variety of ways, including by post, email, SMS, telephone call or facsimile.
Any commercial electronic message that we send will identify the Company as the sender and will include our contact details. The message will also provide an unsubscribe facility. If you do not wish to receive commercial electronic messages from us, please let us know.
What sort of personal information does the Company collect?
The type of personal information that we collect will depend on the circumstances of collection. For example, we may collect your name, date of birth, address, telephone number, email address and product purchase history.
We may also collect details of other interactions that you have with us, together with any other information that you choose to provide us with.
The collection of sensitive information is restricted by the Privacy Act. Sensitive information includes (for example) health information and information about a person’s professional or trade association or trade union membership. The Company will not collect sensitive information about an individual unless this is necessary for one of the Company’s functions or activities and the individual has consented to that collection, or we are otherwise required or authorised by or under law to do so.
How does the Company collect personal information?
Much of the personal information that we hold is collected when you purchase a product from us.
We may also collect personal information in a number of other ways, for example when you:
- contact us with a query (whether in person, or by phone, fax, email, or through the forms on the Company’s websites)
- enter a competition or reply to a survey
- respond to a direct marketing campaign
Sometimes, we may collect your personal information from third parties, for example where we have arranged for third parties to supply you with products or services and those third parties provide us with information about the products or services that you have purchased from them.
What if you don’t provide your personal information to the Company ?
If the Company is unable to collect personal information from or about you, it may not be able to do business with you or the organisation with which you are connected.
When does the Company disclose personal information to third parties?
In providing our customers with products or services, we may disclose personal information to third parties.
Other third parties with whom we may share your personal information include, where appropriate:
- website designers and information technology service providers
- marketing and communications agencies
- call centres
- mailing houses, freight and courier services
- printers and distributors of direct marketing material
- In the case of contracted service providers, we may disclose personal information to the contracted service provider and the contracted service provider may in turn provide us with personal information collected from you in the course of providing the relevant products or services.
We may also disclose personal information to third parties:
- where required or authorised by or under law to do so
- with your consent (which may be written, verbal or implied from your conduct)
Ensuring personal information is up-to-date
We rely on the personal information we hold in conducting our business. We take reasonable steps to ensure that the personal information we hold is accurate complete and up-to-date. You can help by letting us know about any changes to your personal information, such as your address and phone number.
Security of personal information
The security of information is important to the Company and we take precautions to protect the personal information that we hold from misuse, loss, unauthorised access, modification or disclosure.
Some of the ways we protect personal information include:
- external and internal premises security
- restricted access to personal information to staff who need it to perform their day to day functions
- conducting training to ensure that staff are aware that they must only access, use and disclose personal information for appropriate purposes
- requiring staff who have access to personal information to agree to protect the privacy of that information
- maintaining technology products to prevent unauthorised computer access, including identifiers and passwords
- maintaining physical security over paper records
How long does the Company keep personal information?
We will take reasonable steps to destroy or permanently de-identify personal information that is no longer needed for any purpose that is permitted by the Privacy Act.
Access to personal information by individuals
Please contact the Company head office (details provided at the end of this policy) if you would like to access or correct the personal information that we hold about you. We will generally provide you with access to your personal information. Depending on the amount of information requested, the Company may charge an access fee to cover the cost of retrieving the information and supplying it to you.
Access to personal information may be refused in a number of circumstances, such as where the information relates to anticipated legal proceedings or the request for access is frivolous or vexatious. If we deny or restrict your access, we will explain why. Similarly, in some limited circumstances we may not make requested corrections to personal information, in which case we will provide you with reasons for this decision.
If you have any concerns about the way your personal information is managed by the Company, or believe that a breach of your privacy has occurred, please let us know by contacting the Company (details provided below). We will respond to your concerns as soon as possible.
Contact details and additional information
If you would like more information about the Company’s approach to privacy, or if you wish to contact us regarding the information set out in this policy, please contact us:
- by phone on (02) 6651 7415 (Australia) or + 61 2 6651 7415 (International)
- by email at : firstname.lastname@example.org
- by post at : PO BOX 8003 Coffs Harbour DC, NSW 2450 Australia
Changes to this policy
We may amend this policy from time to time at our discretion. Amended versions will be posted on the Company’s website, and will always be available from the Company head office.